Project Assistant

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Equity Staffing Group Published: May 15, 2018
Fort Worth, TX
Job Type


This position is responsible for performing general administrative, office support for company projects.

Office duties:

  • Answer phones and direct calls.
  • Read and sort incoming mail; Collect bills/invoices.
  • Type memos, correspondence, reports, and other documents.
  • Make travel arrangements.
  • Prepare outgoing mailings and labels, including emails and faxes.
  • Order and maintain supplies.
  • Complete weekly timecards.
  • Arrange equipment maintenance or set-up.
  • Keep the department calendar and roster.

Project Assistant duties.

  • Occasional project assistance for managers.
  • Maintain project e-mail box; Document control - data entry.
  • Utilize Access to store and retrieve data.
  • Keep and maintain project files; Organize and maintain filing system.
  • Track projects and produce monthly progress reports; Work with specs, changes and finalizing.
  • Make copies of printed material.
  • Maintain tracking system for projects.
  • Facilitate questions regarding projects and research information.
  • Record minutes from Project Manager Meetings.
  • Reserve conference rooms; Coordinate with internal support departments.
  • Coordinate client or vendor lunches, including set-up and clean-up.
  • Assist in Power point presentations.
  • Help coordinate clerical needs of special projects.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
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